Space4Climate member registration

We accept applications to join Space4Climate on a rolling basis. Please ensure before completing this form that you have read the Membership Governance document, particularly the Membership Terms of Reference and Annex 1 containing the membership protocol. These extracts are also available lower down this page:

• Membership Terms of Reference
• Membership financial contributions
• Annex 1 containing the membership protocol

Space4Climate membership

Section A: About you

Name *

First

Last

Role *

Company *

Phone

Email *

Your interest *

Please provide a brief summary of your organisation, how many employees are based in an office in the UK and why your organisation is interested in joining the Space4Climate group.

Reference organisation

Please provide the contact details of a client / stakeholder who can verify the services / research you conduct. Please note that this will only be seen by the Group Chair and Climate Services Development Manager (group coordinator)

Reference person name

First

Last

Role

Company

Email

Phone

How did you hear about Space4Climate?

Contributing to the group

Please indicate what your organisation brings to the group and the ways you intend to get involved in group activities. At the moment these are talks, sessions and trade stands reaching new markets at external events, group organised thematic events exploring use and applications of EO, training development and delivery and desktop based input around technical responses to external questions, the seamless supply chain and UK involvement in international space programmes.

Your organisation's offer to Space4Climate group:

Membership financial contributions

Your company's offer to the Space4Climate group is…

• NA: we are a non-commercial research/government institution
• No fee: we are a commercial enterprise but do not wish to be a fee-paying member
• Yes: we’d be willing to make a financial contribution to the group. We have <50 staff in the UK and qualify for £2.5K per annum
• Yes: we’d be willing to make a financial contribution to the group. We have >50 staff in the UK and qualify for £5K per annum
• Yes: we’d be willing to make a financial contribution to the group (annually) in excess of the recommended amount.

We wish to make a contribution of:

Section B: Public information

Organisation name

Organisation website *

UK Office address

Phone

Email

Please list the sectors you work with:

• Air quality
• Health
• Urban heat island
• Agriculture
• Mining
• Conservation
• Insurance
• Security / defence
• Other

Please list any other sectors

Please list climate EO data you have expertise in working with

Climate EO capabilities offered:

These must relate to the services/research you have capability of delivering that make use in some way of climate data from satellites.

Capabilities

• Data creation
• Dataset collation and platforms
• Data verification and quality assurance
• Information translation and big data analytics
• Value-added services

Climate service example

Pick one service and provide an example of how you have delivered such a service making clear in your explanation how you made use of climate data from satellites. [max 150 words – please hyperlink if the product is visible/more information about it elsewhere online]

Delivery example

I confirm I have read and accept the terms and conditions. *

• I accept

Submit

Membership Terms of Reference

All Member Organisations must:

• be organisations that have a role in making usable and, or, accessible, climate data from space
• be organisations with a UK registered office
• contribute to the Space4Climate Group, in terms of time, expertise and/or resources, towards delivery of the Group’s work programme
• agree to support the Group’s work programme, taking responsibility for the delivery of actions and projects they have agreed to undertake
• provide a representative to attend meetings, or notify of representation absence, and respond to the Group agenda in a timely manner
• agree to these Terms of Reference

Therefore, all Member Organisations and the representative(s) they appoint to participate in Space4Climate activities must read and adhere to the Space4Climate membership protocol (Annex 2).  Member Organisations may leave the Group by giving notice to the Chair at any time.

The Group may contain more than one representative from each member organisation.  All representatives, of Member Organisations, attending the Steering Group, agree to:

• Contribute actively to the business of the Space4Climate Group, including by attending meetings of the group
• Contribute to the group’s programme of work through the unique contribution and perspective of their organisations or sectors
• Communicate the work of the Space4Climate Group to others, including to appropriate colleagues in their own organisations
• Report to the Space4Climate Group any significant developments they are aware of appropriate to the business of the Group
• Make best endeavours to enact agreed actions of the Group and report back on actions taken.
• Interact with other Group members and the Accountable Body staff in an appropriate and respectful way

If no person from a Member Organisation attends two successive meetings, or if a Member Organisation fails to provide a reasonable level of continuity of nominated person attending, then:

• The Group coordinator, the Climate Services Development Manager, will contact the Member and report to the Chair on the reasons given for absence
• The Chair may recommend to the Steering Group that the Member Organisation ceases to be a member of the Space4Climate Group
• The Group may vote to cease the Member Organisation’s membership

  The Chair’s role is:

• to provide leadership of the group and impetus to achieve the group’s mission and objectives
• to chair meetings of the Board and Space4Climate Group
• to ensure development and delivery of the Group’s programme of work
• to ensure co-ordination of and liaison between Task Groups
• to take operational decisions about the work of the group between Group meetings

Board and Group meetings should be chaired in a manner which is business-like, inclusive, and resolves conflict through achieving consensus as far as possible.  In this role, the Chair will be supported by, and responsible to, all Members.

Should the position of ‘Head of Earth Observations and Climate’ at UKSA cease to exist, the Chair should give as much notice as possible before resigning the position, and support succession planning for a new Chair during the final period in post.

Appointment of Chair

Should the position of ‘Head of Earth Observations and Climate’ at UKSA cease to exist, the appointment process of a new Chair will be organised by the Accountable Body.  Nominations for the Chair will be canvassed from the Group members. If a particular candidate receives the support of an outright majority of Group members, s/he/they will be granted the position.  Otherwise, at least one month’s notice will be given of a vote at a Group meeting.  Each candidate will be invited to submit a paper of maximum length two sides of A4 using minimum font size 12 point to promote their candidacy which should be circulated to members of the Space4Climate Group in advance.  The selection process will be chaired by the outgoing Chair, if not a candidate for re-election, or by the Vice Chair, if also not a candidate, or another member of the Group agreed by the Group of the purpose, and the deliberations of the Group will be held without any candidates present.

Deselecting the Chair

Any Group member may instigate a vote of no confidence in the Chair.  If the vote is supported by more than two-thirds of Member Organisations on the Group, then the Chair shall stand down immediately and the Vice Chair shall initiate the appointment process for a new Chair.

Vice Chair

To deputise for the Chair when the Chair is not available.  The Vice Chair will be appointed by a similar process to the Chair, on an annual basis, with the criteria that their Member Organisation be deemed ‘industry’.  S/he /they will be drawn from the g Group and the position not advertised.  The Vice Chair cannot be employed by the Accountable Body.

The deselection of the Vice Chair shall follow the same mechanism as the deselection of the Chair, with the Chair being responsible for managing the appointment of the Vice Chair

Membership financial contributions

The group is funded by contributions from members. Founding funding members making contributions towards the coordinator’s salary sit on the Group’s Board for the year in which the contribution is given. The financial contributions cover the cost of group coordination, administration and activities of the group. There is an existing all-party funding agreement held by the University of Reading in place to which new funders can be added.

• For the period 1st October 2019 – 31st July 2023 the following rules will apply to industrial members:
  1. All UK-based industry members are able to attend S4C meetings free of charge, with the following privileges outlined below in (d) for fee paying industrial members.
  2. if an opportunity arises with public funding, procurement is open and all members will be alerted and anyone are able to participate and respond on an equal basis.
  3. The following non-mandatory fees apply as follows:
     1. £5k/year standard industrial fee
     2. £2.5k for industrial organisations with <50 members of staff employed in their UK business
  4. Fee-paying industry members receive the following privileges:
     1. First refusal on opportunities arising through Space4Climate generated leads. It is noted that a fee-paying member may agree to subcontract an area of work generated from a lead to a non-fee paying member, with the non-fee paying member then working on behalf of the fee-paying member. If no fee-paying members are interested in a lead (i.e. no email notification provided of interest within 5 working days of lead generation) then non-fee paying members will be allowed to pursue that lead and realise any resulting revenues and own any resulting IPR. Finally, if no fee-paying members are interested in a particular sub-component of work arising from a given lead, then non-fee paying members will be allowed to become a partner in the opportunity and own the work package in question (realising any resulting revenues and owing any resulting IPR).
     2. First refusal on marketing and communications opportunities arising through Space4Climate actions

• Research and government institutions will not be asked to pay a fee as government, NDPBs and academic contributions are covered by contributions from UKSA and NCEO, they access the same benefits as set out to industry members in 1(d). However, any spin-out companies or commercial enterprises arising from NDPBs and/or research institutions will be subject to the rules on pursing opportunities generated from Space4Climate leads as outlined in 1.

ANNEX 1 – the membership protocol

Membership protocol

(Applicable to all representatives of Space4Climate Group Member Organisations participating in Space4Climate group activities)

All members of the Space4Climate Group are committed to working together to further the aims and objectives of the group.

Group members:

• ensure that their representative organisations take appropriate action to support the UK’s world-leading climate community to deliver, sustain and make use of climate information from space.
• take responsibility for the delivery of allocated projects and actions where defined by the Space4Climate Group.
• facilitate the delivery of agreed actions, using their organisation’s resources, where appropriate.
• inform the group of relevant work they are carrying out to making climate data from space usable and/or accessible.
• inform Space4Climate Group members where group activity will, or may have, particular implications for their organisations
• are present at meetings of the Space4Climate Group and/or Task Groups, send a representative from their organisation in their stead or send advance apologies for their absence.
• notify the group of any threat to their continued full participation in the group.

The Accountable Body will:

• employ the Group coordinator to coordinate the group
• provide a venue (virtual or physical) for the Group and Board meetings, as appropriate and subject to room availability.

In return, the Group coordinator agrees to:

• carry out the agreed programme of work efficiently
• keep Space4Climate Group members informed on progress with the programme of work
• provide Space4Climate Group members with the outputs of the programme of work